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Employee Documents
Centralize employee HR documents in a clear and secure tracking system
Manage CVs, employment contracts, and payslips of your employees in one place. This AirProcess template structures your HR documents, facilitates controls, and improves daily administrative tracking.
Replace scattered HR files with a usable employee dossier
When employee documents are stored in shared folders, spreadsheets, or emails, the risk of error and information loss increases. This template provides a unique basis to link each employee to their CVs, contracts, and payslips, with views designed to manage statuses, deadlines, and upcoming departures.
4
ready-to-use forms
100%
Customizable without development
France
Technology and hosting
4 linked forms to structure employee documents
Employee
Central file of the HR dossier with identification, contact details, administrative tracking, and links to associated documents.
Employment Contract
Tracking of contracts with their dates, status, remuneration, and the contractual document related to the employee.
CV
Management of submitted CVs with version, status, validity, profile summary, and attachment to the employee.
Payslip
Archiving of payslips with pay period, amounts, issue date, status, and file associated with the employee.
A simple HR foundation to track essential documents
Centralized Employee File
Keep the identity, department, position, manager, contact details, and key dates of each employee in a single file.
Tracking Employment Contracts
Attach multiple contracts to the same employee and track their status, dates, duration, and signed document.
CV Management by Employee
Archive submitted CVs, their versions, validity, and status to maintain a clean and usable history.
Associated Payslips
Organize payslips by employee and pay period to secure administrative tracking and quick searches.
HR Dashboard Views
Utilize lists, dashboards, kanbans, and deadlines to identify statuses, valid documents, renewals, and upcoming departures.
An HR workflow from employee dossier to document archiving
The template relies on the Employee file as the entry point, then links the HR documents that belong to it. Contracts, CVs, and payslips are created and consulted from the concerned employee, making tracking more reliable, faster, and easier to control.
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01
Create the employee file
Enter the employee ID, identity, department, position, status, manager, and hiring or exit dates to lay the foundation for tracking.
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02
Attach CVs
Each employee can be linked to multiple CVs. Views by status, valid, to renew, or in dashboard help track the quality and freshness of documents.
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03
Record employment contracts
Create an employment contract from the concerned employee, then fill in the reference, type, dates, gross salary, working time, and signed file. Current views, by status, deadlines, and dashboard facilitate management.
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04
Associate payslips
Fill in each payslip with its period, year/month, amounts, and file to maintain a coherent history by employee.
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05
Monitor departures and statuses
Employee list views, by status, active by department, and upcoming departures allow for quick identification of collaborators to follow up or close.
Screens designed for quickly reading the state of the HR portfolio
All forms offered in the app templates are editable and adjustable to your business, as well as the colors and layouts.
A useful template for teams managing a growing volume of HR files
SMEs
Structure HR files without complex tools and maintain a clear view of contracts, CVs, and payslips.
Large Accounts
Standardize employee document tracking across multiple teams, departments, or entities with shared views.
Public Sector
Organize administrative documents of agents or collaborators with a readable framework and better-controlled deadlines.
It focuses on the administrative tracking of employees and their essential documents: employee file, CV, employment contracts, and payslips.
Yes. The template provides a one-to-many relationship between an employee and their CVs, employment contracts, and payslips.
Current views, deadlines, and dashboard of the Employment Contract form allow for identifying active contracts, to sign or monitor.
Yes. The Upcoming Departures view of the Employee form helps anticipate exits and secure administrative closure actions.
Yes. Forms, fields, views, and statuses can be adjusted to reflect your internal practices without starting from scratch.
Organize your employees' HR documents
Deploy this template to centralize CVs, employment contracts, and payslips, then adapt it to your management rules, statuses, and dashboard views.
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