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Recruitment tracking
Manage your recruitments from start to finish, from the position to be filled to the interviews
Centralize your positions, applications, interviews, and skills in a clear application to methodically track each recruitment, improve HR collaboration, and gain visibility on hiring progress.
Replace scattered recruitment tracking with a shared process
This no-code HR template avoids isolated Excel files, lost exchanges, and approximate application tracking. You have a unique framework to link each position to its applications, expected skills, and interviews, while maintaining a reliable view of the recruitment pipeline.
4
ready-to-use forms
100%
Customizable without development
France
Technology and hosting
4 linked forms to cover the recruitment cycle
Position to be filled
Formalize each recruitment need with its criteria, organization, planning, and application tracking.
Application
Track each candidate file, their positioning on the position, their skills, and their progress in the process.
Interview
Plan and evaluate interviews related to an application with their organization details and recommendations.
Skill
Structure the shared skills framework between positions and applications to ensure reliable qualification.
Everything you need to structure your recruitment
Positions to be filled
Create and track each job opening with its reference, department, contract type, priority, target hiring date, and progress status.
Applications
Centralize applications by position with candidate contact details, application source, overall score, and tracking status to quickly compare profiles.
Interviews
Plan interviews around each application with the type of interview, date, interviewers, and recommendations to secure hiring decisions.
Skills framework
Build a common base of expected skills to link job needs and candidate evaluations on the same business logic.
Management views
Utilize lists, kanbans, calendars, timelines, and dashboards to track open positions, ongoing applications, upcoming interviews, and recruitment trends.
A simple HR flow, from recruitment need to final evaluation
The template relies on real relationships between forms: a position to be filled can group multiple applications, an application can trigger multiple interviews, and skills serve as a shared framework between positions and profiles. Recruitment thus becomes manageable at each step, with structured and usable data.
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01
1. Open the need
The process starts in the Position to be filled form, where the HR team describes the need, department, priority, recruiting manager, recruitment officer, and target hiring date.
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02
2. Frame expectations
The position is linked to several expected skills through a many-to-many relationship. This formalizes the framework of useful criteria to qualify profiles and compare applications.
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03
3. Receive and qualify profiles
Each application is attached to a position to be filled, with its contact information, source, overall score, status, and associated skills to track the selection pipeline.
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4. Organize interviews
From an application, the team creates one or more linked interviews to manage evaluation steps, specify the type of interview, interviewers, and date.
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5. Decide and manage
Kanban, calendar, and dashboard views help track positions by status, ongoing applications, upcoming interviews, and key indicators such as volume, finalized recruitments, or evaluation scores.
An interface designed for HR management
All forms offered in the app templates are editable and adjustable to your business, as well as the colors and layouts.
A useful template for organizing recruitments for various types of teams
SMEs
Structure a simple and effective recruitment tracking without multiplying tools, while maintaining a clear view of positions and candidates.
Large accounts
Coordinate multiple recruiters, departments, and positions with shared views and consistent management.
Public sector
Frame recruitment processes with readable steps, a skills framework, and more rigorous document tracking.
Yes. Each position to be filled has its own file, associated applications, required skills, and recruitment planning.
Yes. The relationship between Application and Interview allows attaching multiple interviews to the same candidate file to track all evaluation steps.
The Skills form serves as a shared framework and can be linked to multiple positions and applications to compare expectations and profiles in a structured manner.
Useful views include lists, kanbans, calendars, and dashboards. They allow seeing open positions, ongoing applications, upcoming interviews, and key recruitment indicators.
Yes. The template is designed to share information among HR, recruiting managers, and interviewers around a common process and centralized data.
Start your recruitment tracking and adapt it to your HR methods
Begin with a ready-to-use base to structure your positions, applications, skills, and interviews, then customize fields, views, and uses according to your organization.
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