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Supplier tracking
Manage your suppliers, orders, and receipts in a single process
Centralize the tracking of suppliers, evaluations, purchase orders, and purchase lines to secure your supplies, better anticipate deliveries, and strengthen supplier relationships.
Replace scattered tables with structured purchasing management
This template brings together all the useful components for supplier tracking in a single application: partner identification, quality control, orders, items, and line tracking. You gain visibility on deadlines, committed amounts, and suppliers to monitor, without relying on Excel or scattered exchanges.
6
ready-to-use forms
100%
Customizable without development
France
Technology and hosting
6 linked forms to cover supplier tracking
Supplier
Complete partner file with identification, contact details, purchasing conditions, quality monitoring, and documents.
Supplier evaluation
Evaluation grid to measure quality, deadlines, communication, and associated decisions.
Purchase order
Purchase document with references, status, priority, supplier, dates, and amount.
Product
Catalog of purchased products with characteristics, prices, VAT, and standard lead time.
Service
Catalog of purchased services with description, pricing, VAT, and execution conditions.
Order line
Operational detail of an order with attachment, item or service, quantities, prices, and receipt tracking.
Everything needed to secure the purchasing cycle
Centralized supplier reference
Keep for each supplier their contact details, category, priority level, status, and documents to work with a reliable and shared database.
Quality and relational evaluations
Historize evaluations by supplier with quality, deadline, and communication scores to objectify decisions on retention, monitoring, or delisting.
End-to-end tracked purchase orders
Track each order with its reference, supplier, status, priority, order date, and desired delivery date.
Detailed order lines
Break down each purchase order into related lines, with product or service, quantities, unit prices, VAT, amounts, and receipt tracking.
Products and services catalog
Structure purchased items with their references, categories, units, net prices, VAT, and standard lead times to facilitate order creation.
Operational management views
Access lists, kanbans, calendars, timelines, and dashboards to identify urgencies, orders to validate, upcoming deliveries, and suppliers to evaluate.
From the referenced supplier to the tracked order line by line
The template reflects a realistic purchasing process: it starts by referencing the supplier, then evaluating them, creating the purchase order, detailing it into lines, and tracking receipts and deadlines in the appropriate views.
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01
1. Reference the supplier
The Supplier file centralizes identity, contacts, category, priority, status, and useful information for procurement. It is the common basis for all future orders and evaluations.
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02
2. Qualify the relationship
From the supplier file, related evaluations allow recording an overall score, quality, deadline, and communication criteria, as well as a follow-up or action decision.
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03
3. Prepare the purchase
The purchase order is linked to the chosen supplier. It includes the subject, priority, type, key dates, and responsible buyer, formalizing the purchase request.
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04
4. Detail the items or services
Each purchase order consists of several related lines. One selects a product or service, then fills in quantity, price, VAT, description, and line tracking.
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05
5. Track deliveries and urgencies
The views In progress, Urgent, Upcoming deliveries, Scheduled receptions, and Planning help track what needs to be received, anticipate delays, and secure supplies.
An interface designed for purchasing and operations
All forms offered in the app templates are editable and adjustable to your business, as well as the colors and layouts.
A model useful for multiple organizations
SMEs
Structure your purchases without complexity, with clear tracking of suppliers, orders, and deliveries.
Large accounts
Standardize purchasing processes across teams, sites, or entities with common data and management views.
Public sector
Secure the tracking of suppliers and purchasing commitments with a clearer and better-traced framework.
Associations & NGOs
Manage supplies, service providers, and deliveries with a simple, shared, and documented organization.
It allows centralizing supplier files, evaluations, purchase orders, and order lines in a single application to better track purchases and deliveries.
A supplier can be linked to multiple evaluations and multiple purchase orders. Each purchase order can contain several lines, allowing for detailed tracking of the purchase.
Yes. Supplier evaluations historize scores, evaluated periods, and decisions, which helps compare performances and decide on actions to take.
Yes. The template distinguishes between products and services to facilitate the creation of purchase orders and maintain a cleaner purchasing nomenclature.
The views By status, To evaluate, In progress, Urgent, Upcoming deliveries, and Scheduled receptions are particularly useful for identifying priorities and anticipating blockages.
Yes. It provides a ready-to-use base that you can enrich with your internal rules, specific fields, validations, and automations.
Deploy a more reliable and clearer supplier tracking
Install this template to structure your suppliers, evaluations, and orders in a clear purchasing process. You can then adapt it to your management rules, business priorities, and organization.
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